Frequently Asked Questions
What’s the difference between a venue coordinator and a day of coordinator?
A venue coordinator handles questions about facilities, event parking, liability and insurance questions, as well as going over expectations for rules about the venue. A day of coordinator assists with things such as coordinating the day of timeline, following up with vendors, and assisting with setup and teardown.
Quite often couples assume that the venue coordinator will cover all of these tasks, and then are left scrambling at the last minute to fill the position. Many venues nowadays will require that there be a day of coordinator in place in order to ensure that all of the work be finished.
*Please note that 'day of coordinators' don't really exist-- and most 'day of' packages will start 4-6 weeks before your event.
How can I afford a wedding planner?
To be quite honest, I’m not sure how people can afford not to afford a planner. I don’t say that to generate more business, but because I honestly believe it. Whether you have a budget of 10K or 80K, there are smart ways to spend your money effectively to ensure that you have the day of your dreams.
Oftentimes, planners are able to not only save you money through things like rented decor items or budget friendly DIY tips, but also through outside vendor relationships that they have. After finding your venue, I would recommend selecting a planner next in the planning process-- even if it’s just to help with day of coordination. Having them on your team as a resource throughout the planning process is invaluable.
The average Magnolia Grove wedding ranges from 25-45K, and unless you have a guest count of <100, we do not recommend our services for a wedding with a budget of less than 20K. This is not because we don't want to help you, but because we feel as though we are not able to be good stewards of your budget if you are spending more than 10% of your overall budget on day of/month of coordination.
If you have a budget of less than 20K but are expecting <60 guests, we would love to chat with you more about our Intimate Wedding packages!
What if my wedding has to be rescheduled?
In the event that your event must be rescheduled due to unforeseen circumstances i.e. COVID-19, inclement weather, military deployment, a death in the immediate family, etc., we will work with you through the process of rescheduling your event and coordinating with the rest of your vendor team to ensure that the process goes as smoothly as possible.
We encourage all of our clients to obtain event insurance, to aid in the process in the event that things can not move forward as planned.
What if I have a friend or family member coordinate my wedding?
If there’s anything I can recommend against, it would be this-- for a couple of reasons. For one, friends and family are invited to your wedding to be a guest and enjoy themselves. If you want to include them in the planning process, invite them over to help with centerpieces or to stuff invitation envelopes, but not to coordinate the big day. It’s a big undertaking for someone who doesn’t have experience in the field, and they can often be left feeling overly stressed because they don’t want to mess up your big day!
Another thing to take into consideration is the fact that the wedding coordinator’s job does not end after the ceremony. Sometimes friends and family are invited to enjoy the reception after the ceremony, which leaves no one to help coordinate things like the toasts, cake cutting, garter toss, etc. Additionally, when you don’t have a point person to be in charge of cleanup at the end of the night it can cause added stress for your friends.
If you are going to have a family friend coordinate your wedding day, we would recommend utilizing our DIY Bride Guide as a resource for them throughout the wedding weekend.
What kinds of weddings do you do?
We are firm believers that love is love and that everyone deserves to have a perfect wedding day. We are happy to accommodate religious, secular, LGBT, intimate/micro, military weddings, and elopements.
While we don't have one style preference over another i.e. boho, vintage, southern, modern, etc. we do have different members of our team with different specialties, so we may recommend someone specifically to work with you if they seem like the best match for you!
What services do you offer?
Wedding management (which is our take on day of/month of coordination), partial and full service planning and design, intimate weddings and elopements, event planning and design, baking, bartending, small scale catering, calligraphy services, and decor rentals. Additionally we have event assistants on staff to assist with decorating, catering, and event management.
We have 5 planners on the team in addition to Meagan, so we are able to accommodate multiple events in any given weekend. We do, however, ensure that we are never booked at absolute capacity, so that we have the opportunity to pull from an emergency supply of team members if needed.
What do you charge for consultations?
Although we maintain a full schedule, we feel it’s important to maintain that our initial consultations be free, whether in person, via Zoom, or on the phone. We want to ensure that you are satisfied with what we have to offer before signing on the dotted line.