My venue requires a 'day of' coordinator; what is that?

A venue coordinator handles questions about facilities, event parking, liability and insurance questions, and overall guidelines about the venue.  A day of coordinator executes your vision by helping with aspects of your wedding such as following up with vendors and coordinating the day of timeline, floorplan, and assisting with setup and teardown, among other things.

 

Quite often couples assume that the venue coordinator will cover all of these tasks, and then are left scrambling at the last minute to fill the position.  Many venues often require a professional day of coordinator in place in order to ensure that all of the work be finished.

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How can I afford a wedding planner?  ​

To be quite honest, I’m not sure how people can afford not to afford a planner.  I don’t say that to generate more business, but because I honestly believe it.  There are smart ways to spend your money effectively to ensure that you have the day of your dreams.  

 

Oftentimes, planners are able to not only save you money through things like rented décor items or budget friendly DIY tips, but also through outside vendor relationships that they have.  After finding your venue, I recommend selecting a planner next in the planning process-- even if it’s just to help with day of coordination.  Having them on your team as a resource throughout the planning process is invaluable.​ 

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What if I have a friend or family member coordinate my wedding?​

If there’s anything I can recommend against, it would be this-- for a couple of reasons.  For one, friends and family are invited to your wedding to be a guest and enjoy themselves.  If you want to include them in the planning process, invite them over to help with centerpieces or to stuff invitation envelopes, but not to coordinate the big day.  It’s a big undertaking for someone who doesn’t have experience in the field, and they can often be left feeling overly stressed because they don’t want to mess up your big day!

 

Another thing to take into consideration is the fact that the wedding coordinator’s job does not end after the ceremony.  Sometimes friends and family are invited to enjoy the reception after the ceremony, which leaves no one to help coordinate things like the toasts, cake cutting, garter toss, etc.  Additionally, when you don’t have a point person to be in charge of cleanup at the end of the night it can cause added stress for your friends.  ​

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What kinds of weddings do you do?​

We are firm believers that love is love and that everyone deserves to have a perfect wedding day.  We are happy to accommodate religious, secular, LGBT, intimate/micro, military weddings, and elopements. 

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While we don't have one style preference over another i.e. boho, vintage, southern, modern, etc. we do have different members of our team with different specialties, so we may recommend someone specifically to work with you if they seem like the best match for you!  We do however, plan a number of private residence weddings each year, and take a huge amount of pride in creating a venue out of a field or open space where there was nothing before.    

 

What services do you offer?​

Full service planning and design, intimate weddings and elopements, event planning and design.  Additionally we have event assistants on staff to assist with decorating, catering, and event management.  

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We have multiple coordinators on the team, so we are able to accommodate multiple events ​in any given weekend.  We do, however, ensure that we are never booked at absolute capacity, so that we have the opportunity to pull from an emergency supply of team members if needed.

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What do you charge for consultations?​

Although we maintain a full schedule, we feel it’s important to maintain initial consultations for free, whether in person, via Zoom, or on the phone.  We want to ensure that you are satisfied with what we have to offer before signing on the dotted line.

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Do I need special event insurance?

Yes! On an event day there are many moving parts involved with many different vendors and guests.  In the event that something goes awry, determining fault and liability will be the first hurdle.  If at any point the finger gets pointed in your direction, a special event/wedding policy will be the first line of defense so you DONT have to file a claim with your personal insurance and drive your rates up.  This provides coverage for accidental mishaps related to the wedding day like extreme weather, stolen or damaged gifts, sickness or injury, and more. An inexpensive comprehensive policy can save more than your sanity; and most all venues now require it.  Follow this link to get an instant quote.